RECORDS WE MAINTAIN

• Board meeting schedules*
• Board agendas and minutes*
• Board policies*
• Employee names, titles, and dates of employment
• Records of library ownership of real or personal property
• Contracts
• Annual Reports to the Illinois State Library

• Tax levies*
• Audit reports*
• Annual budgets
• Bills or invoices issued and received by the library
• Receipts for revenue
• IMRF member compensation*
  • In accordance with Illinois Public Act 101-0504, a link to IMRF’s public disclosures regarding employer cost and other participation information is made available below:
    Employer Cost & Participation Information

* Asterisked items describe types of records which will be made available immediately upon request.

Note: Exemptions under the Illinois Freedom of Information Act may allow non-disclosure of some parts of public records maintained by the library.

We accept requests for records, including past meeting agendas and minutes, in writing. You do not have to complete a standard form (but we have one available). Submit your written request by mail, fax, or email:

FOIA Officer
Brimfield Public Library District
111 South Galena Avenue
Brimfield, IL 61517
Fax: 309-446-9357
Email: director@brimfieldlibrary.org

Please keep the following things in mind as you work on your request:

• Be as specific as possible when describing the records you are seeking. Remember, the Freedom of Information Act is designed to allow you to inspect or receive copies of records. It is not designed to require a public body to answer questions. If you want to ask questions of a representative of the Brimfield Public Library District, please call Director, Katie Hahn at 309-446-9575 x104.
• Please tell us whether you would like copies of the requested records, or whether you wish to examine the records in person. You have the right to either option.
• There is no fee for up to 50 pages of standard paper copies. For pages beyond 50, there is a 15 cent per page charge.
• You are permitted to ask for a waiver of coping fees. TO do that, include the following statement (or a similar statement in your written FOIA request: “I request a waiver of all fees associated with this request.” In addition, you must include a specific explanation as to why your request for information is in the public interest – not simply your personal interest – and merits a fee waiver.
• Please include your name, preferred telephone number(s), mailing address, and, if you wish, your email address.